📌 Registro de Ventas Históricas para uniCenta POS (Sin afectar inventario)

 

📌 Historical Sales Entry for uniCenta POS (Without Affecting Inventory)

Do you need to register old sales in uniCenta POS, but you don’t want to modify your inventory or disrupt your current operations?

🚀 I built a dedicated application called Historical Sales Entry for uniCenta POS, designed for businesses that want to recover, organize, and register past sales inside uniCenta—without reducing stock levels.

This is the perfect solution for restaurants, retail stores, minimarkets, pharmacies, and any business using uniCenta POS that needs accurate reports and a clean sales history.

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✅ What does this app do?

This app allows you to manually register historical sales (old transactions) into uniCenta POS, including:

📅 Sale Date & Time

👤 Customer selection / creation

📦 Product selection / creation

🏷️ Category selection / creation

💰 Price, quantity, and automatic subtotal calculation

💳 Payment registration

✔️ The sale is stored correctly in uniCenta’s database structure

❌ Inventory is NOT affected (no stock movement)

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⭐ Key Benefits

✅ 1) No Inventory Impact

One of the biggest problems when entering old sales into a POS system is inventory mismatch.

With this app, you can record sales history while keeping your stock accurate and untouched.

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✅ 2) Clean and Accurate Reports

When your historical sales are properly registered, your business can benefit from:

📌 Better sales reporting

📌 Accurate revenue history

📌 Customer tracking

📌 Organized product categories

📌 Reliable POS data consistency

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✅ 3) Perfect for POS Migration or Data Recovery

This app is ideal if you are:

✅ Migrating from another POS system

✅ Moving from Excel/manual records to uniCenta

✅ Recovering sales after a PC crash or database restore

✅ Rebuilding historical reports for accounting purposes

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✅ 4) Fast, Simple, and User-Friendly

The interface is designed for speed and simplicity:

🔍 Search existing customers/products

➕ Create new ones if needed

🧮 Automatic subtotal calculation

✅ One-click “Save Sale” process

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✅ 5) Built for Real uniCenta POS Databases

This solution respects key uniCenta database requirements such as:

✔️ taxes (taxes / taxcategories)

✔️ cash sessions (closedcash)

✔️ receipts, tickets, ticketlines, payments

That means your data stays consistent and valid inside uniCenta.

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🏪 Who is this app for?

This app is perfect for businesses that:

✅ Use uniCenta POS

✅ Need to register missing or old sales

✅ Want historical sales without stock issues

✅ Need cleaner accounting and reporting

✅ Want a safe and controlled way to recover data

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🔒 Safe, Controlled, and Professional Support

To prevent errors, the app includes validation for:

✔️ required fields

✔️ numeric values (price, quantity)

✔️ database consistency

✔️ correct insertion flow

I also provide:

✅ Installation support

✅ Setup & configuration

✅ Training (if needed)

✅ Custom adjustments for your uniCenta version

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📩 Want this app for your business?

If you use uniCenta POS and need to recover or register historical sales without affecting inventory, this app is the perfect solution.

📲 Contact me today and I’ll help you install and configure it.

✅ Fast delivery

✅ Support included

✅ Customization available

📌 Registro de Ventas Históricas para uniCenta POS (Sin afectar inventario)

¿Necesitás registrar ventas antiguas en uniCenta POS pero no querés alterar tu inventario ni tu operación actual?

🚀 Te presento mi aplicación de Registro de Ventas Históricas, una herramienta diseñada específicamente para negocios que usan uniCenta POS, y que desean mantener su sistema ordenado, con reportes completos y ventas correctamente documentadas.

✅ ¿Para qué sirve esta app?

Esta aplicación te permite cargar ventas pasadas o ventas realizadas fuera del sistema (por ejemplo, ventas en libreta, ventas manuales, ventas de un sistema anterior o ventas que se perdieron por algún error).

📌 Lo mejor: registra las ventas en la base de datos de uniCenta sin afectar el inventario, evitando descuadres de stock.

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⭐ Beneficios principales

✅ 1) No afecta tu inventario

Muchos negocios necesitan registrar ventas pasadas, pero hacerlo directamente en uniCenta puede mover el stock y causar problemas.

Con esta app:

✔️ Se guarda la venta

✔️ Se guarda el ticket

✔️ Se guarda el pago

❌ Pero NO se descuenta inventario

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✅ 2) Ventas históricas registradas correctamente en uniCenta

La venta queda registrada en las tablas necesarias para que tu información sea consistente, permitiendo que tu sistema mantenga:

📌 Historial de ventas

📌 Reportes de ingresos

📌 Control de clientes

📌 Productos y categorías ordenadas

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✅ 3) Ideal para negocios que están migrando a uniCenta

Si venís de otro sistema POS, Excel o registros manuales, esta herramienta te ayuda a recuperar tu historial y arrancar con uniCenta con una base sólida.

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✅ 4) Registro rápido y sencillo

La interfaz es clara y práctica:

📅 Fecha y hora de venta

👤 Cliente (buscar o registrar)

📦 Producto (buscar o registrar)

🏷️ Categoría (buscar o registrar)

💰 Precio, cantidad y subtotal automático

✅ Guardado con un solo botón

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✅ 5) Compatible con estructuras reales de uniCenta

La aplicación respeta campos obligatorios como:

✔️ impuestos (taxes / taxcategories)

✔️ sesiones de caja (closedcash)

✔️ tickets / receipts / payments

Esto hace que el registro sea real y consistente, no “inventado”.

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🏪 ¿Para quién es esta aplicación?

Esta app es perfecta si tu negocio:

✅ usa uniCenta POS

✅ quiere registrar ventas antiguas sin tocar inventario

✅ perdió registros por fallos de PC o reinstalación

✅ está migrando desde otro POS

✅ necesita que su contabilidad o reportes tengan el histórico completo

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🔒 Seguridad y soporte

Para evitar riesgos, el proceso se realiza de forma controlada:

✔️ se valida cliente, producto y categoría

✔️ se validan números (precio/cantidad)

✔️ se evitan registros incompletos

✔️ se mantiene la integridad de la base de datos

Además, puedo ayudarte con:

📌 instalación

📌 configuración

📌 capacitación

📌 ajustes personalizados según tu versión de uniCenta

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📩 ¿Querés esta app para tu negocio?

Si usás uniCenta POS y querés tener tu histórico completo sin alterar inventario, esta herramienta es para vos.

📌 Contactame hoy mismo y te la instalo en tu computadora o servidor.

✅ Entrega inmediata

✅ Soporte incluido

✅ Personalización disponible

📩 Escribime y te paso una demo o cotización.

🧮 Accounting Audit in iDempiere Using SQL: Verifying Financial Integrity

 A solid accounting audit in iDempiere goes beyond standard reports—it requires strategic use of SQL to detect inconsistencies, errors, and financial risks. In this article, I’ll share key queries you can use to validate accounting entries, spot duplicates, and ensure your ERP reflects accurate financial data.

🔍 Why Audit with SQL?

While iDempiere offers built-in accounting reports, SQL gives you:

• Real-time validation of accounting balances

• Detection of hidden errors not visible in the UI

• Automation of monthly review processes

• Preparation for external audits and compliance checks

🧠 Query 1: Check for Unbalanced Accounting Entries

sql

SELECT ad_table_id, record_id,
       SUM(amtacctdr - amtacctcr) AS difference
FROM fact_acct
WHERE dateacct BETWEEN '2025-01-01' AND '2025-01-31'
GROUP BY ad_table_id, record_id
HAVING SUM(amtacctdr - amtacctcr) <> 0;

🔎 This query identifies documents that generated unbalanced entries. You can investigate each record_id using the “Accounting Fact Details” window in iDempiere.

🧠 Query 2: Detect Duplicate Entries

sql

SELECT account_id, dateacct, amtacctdr, amtacctcr, COUNT(*) AS duplicates
FROM fact_acct
GROUP BY account_id, dateacct, amtacctdr, amtacctcr
HAVING COUNT(*) > 1;

🔎 Useful for spotting entries that were duplicated due to reprocessing errors or failed reversals.

🧠 Query 3: Review Account Balances

sql

SELECT account_id, SUM(amtacctdr - amtacctcr) AS balance
FROM fact_acct
GROUP BY account_id
ORDER BY balance DESC;

🔎 Helps you identify accounts with unexpected or negative balances, especially in liabilities or equity.

🧠 Query 4: Find Entries Without Document Reference

sql

SELECT * FROM fact_acct
WHERE record_id IS NULL OR ad_table_id IS NULL;

🔎 Flags entries that aren’t linked to any source document—often a sign of integration issues or incomplete processes.

🛠️ Best Practices for SQL-Based Auditing

• Run these queries at the end of each accounting period

• Document findings and correct issues before closing

• Integrate these checks into your app (like AIDEN) or external dashboards

• Share results with your accounting team for cross-validation

📌 Real-World Example

In a recent implementation, duplicate entries were found in IR payment transactions. The root cause was a re-execution of the posting process without clearing the previous state. Query 2 helped identify the duplicates, which were manually corrected before closing the period.

📘 Setting Up Accounting Schemas in iDempiere for NIIF/GAAP Compliance

 Designing a robust accounting schema in iDempiere is essential for financial transparency, audit readiness, and regulatory compliance. Whether you're working under NIIF (IFRS) or GAAP, iDempiere offers flexible tools to structure your chart of accounts and reporting flows. In this guide, we’ll walk through the key steps to configure a compliant schema, with practical tips for Latin American businesses.

🧩 Step 1: Define Your Accounting Schema

Navigate to: Accounting > Accounting Schema

Key fields to configure:

• Currency: Set your functional currency (e.g., NIO or USD).

• GAAP/NIIF Compliance: Choose the standard your company follows.

• Costing Method: Standard, Average, FIFO, etc.

• Auto Post: Enable automatic posting of documents.

💡 Tip: You can create multiple schemas if you need parallel reporting (e.g., one for local GAAP, another for IFRS).

📂 Step 2: Build a Structured Chart of Accounts

Go to: Accounting > Element Value

Organize your accounts by:

• Type: Asset, Liability, Revenue, Expense, Equity

• Hierarchy: Use parent-child relationships for grouping

• Segmentation: Include dimensions like department, project, or region

Example for NIIF:

• 1.1.01 – Cash and Cash Equivalents

• 2.1.01 – Trade Payables

• 4.1.01 – Revenue from Contracts with Customers

• 5.1.01 – Operating Expenses

🧮 Step 3: Assign Default Accounts

Navigate to: Accounting > Accounting Schema > Default Accounts

Set up:

• Receivables/Payables

• Tax Accounts

• Inventory and COGS

• Bank and Cash Accounts

This ensures that every transaction automatically posts to the correct account.

📊 Step 4: Configure Accounting Dimensions

Use dimensions to enhance reporting:

• Organization

• Business Partner

• Product

• Project

• Campaign

These allow for multi-level financial analysis and are essential for NIIF-compliant reporting.

🔍 Step 5: Validate with Sample Transactions

Before going live:

• Create test invoices, payments, and journal entries.

• Review accounting facts in Accounting > Fact Details.

• Ensure debit and credit balances match expected flows.

SQL to verify balance integrity:

sql

SELECT account_id, SUM(amtacctdr - amtacctcr) AS balance
FROM fact_acct
GROUP BY account_id
HAVING SUM(amtacctdr - amtacctcr) <> 0;

✅ Final Checklist

• [ ] Chart of accounts structured and segmented

• [ ] Default accounts assigned

• [ ] Dimensions configured

• [ ] Test transactions validated

• [ ] Backup created before deployment

🧾 Closing Accounting Periods in iDempiere: Common Errors and How to Fix Them

 Closing accounting periods in iDempiere is a critical step to ensure financial integrity and compliance. However, many users encounter errors that block the process or lead to inconsistencies. In this article, I’ll walk you through the most common issues and how to resolve them using practical steps and SQL queries.

🔍 Issue 1: “Cannot close period due to unposted documents”

Cause: There are documents (invoices, payments, etc.) that haven’t been posted to accounting.

Solution:

1. Navigate to: Accounting > Unposted Documents.

2. Filter by the period you want to close.

3. Review and manually post any pending documents.

Helpful SQL Query:

sql

SELECT * FROM fact_acct
WHERE dateacct BETWEEN '2025-01-01' AND '2025-01-31'
AND processed = 'N';

🔍 Issue 2: “Period is closed but accounting entries are still being generated”

Cause: The accounting period is closed, but the document period remains open.

Solution:

1. Go to Accounting > Periods.

2. Make sure both the accounting period and the document period are closed.

3. Check for any automated processes that might be generating entries outside the valid date range.

🔍 Issue 3: “Error during closing process: ‘Cannot close due to inconsistent balances’”

Cause: Some accounting entries are unbalanced or incomplete.

Solution:

1. Run an audit using SQL to detect discrepancies.

2. Look for entries without counterpart accounts or with incorrect account assignments.

Correct SQL to detect unbalanced entries:

sql

SELECT ad_table_id, record_id,
       SUM(amtacctdr - amtacctcr) AS difference
FROM fact_acct
WHERE dateacct BETWEEN '2025-01-01' AND '2025-01-31'
GROUP BY ad_table_id, record_id
HAVING SUM(amtacctdr - amtacctcr) <> 0;

This query helps you identify documents that generated incorrect or incomplete accounting entries. You can then open the source document from the “Accounting Fact Details” window in iDempiere to investigate further.

🛠️ Best Practices Before Closing a Period

• Ensure all documents are posted.

• Confirm both accounting and document periods are closed.

• Run SQL audits to detect inconsistencies.

• Always back up your database before closing.